Glossary
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Adult Basic Education. An instructional program for the undereducated adult planned around those basic and specific skills most needed to help him or her to function adequately in society.
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The activity log for job seekers records all AJL job search activities and allows the user to select outcomes for the activities, such as Awaiting Outcome, Hired, or Not Hired. Additional notes can be added, as can information about non-AJL job search activities. A printable report is also available. For employers, the activity log keeps track of your recruitment activities. Each time you send a system email to a job seeker, or a job seeker sends a system email to you, a record is automatically created. You can also add personal Notes from the activity log.
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Aid to Families with Dependent Children. AFDC was established by the Social Security Act of 1935 as a grant program to enable states to provide cash welfare payments for needy children who had been deprived of parental support or care because their father or mother was absent from the home, incapacitated, deceased, or unemployed. All 50 states, the District of Columbia, Guam, Puerto Rico, and the Virgin Islands operated an AFDC program. States defined "need," set their own benefit levels, established (within federal limitations) income and resource limits, and administered the program or supervised its administration. States were entitled to unlimited federal funds for reimbursement of benefit payments, at "matching" rates that were inversely related to state per capita income. States were required to provide aid to all persons who were in classes eligible under federal law and whose income and resources were within state-set limits.
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Affirmative action refers to the idea that society should increase the presence of minorities and women in the workplace and education because of a history of prejudice that leaves minorities and women at a competitive disadvantage to whites. An affirmative action position is seeking diverse employees.
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American Job Center. AJCs are designed to help businesses find qualified workers and help job seekers obtain employment and training services to enhance their careers.
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America's JobLink. America's JobLink is a web-based job-matching and labor market information system used by workforce development agencies.
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The state staff who manages customizations within the app. Typically this is a State Director.
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America's Job Link Alliance. America’s Job Link Alliance (AJLA) is an alliance of workforce organizations partnering to produce high-quality information technology, while maximizing the return on investments for members. Our products empower workforce agencies to deliver exceptional customer service and drive the economy by connecting employers and job seekers.
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America's Job Link Alliance–Technical Support. America’s Job Link Alliance–Technical Support (AJLA–TS) serves as the national information systems development and support center for America's JobLink Alliance (AJLA). AJLA–TS helps state and local workforce agencies meet the needs of today’s customers by providing intuitive, integrated information technology solutions and exceptional technical support.
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Alternative Trade Adjustment Assistance. Trade Adjustment Assistance (TAA) and Alternative Trade Adjustment Assistance (ATAA) help trade-affected workers who have lost their jobs as a result of increased imports or shifts in production out of the United States.
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Bureau of Labor Statistics. The BLS is the principal fact-finding agency for the Federal Government in the broad field of labor economics and statistics.
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Defense Base Closure and Realignment Commission
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Program staff notify the job seeker of a scheduled appointment, referral, or service related to a program activity.
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Program staff responsible for assisting a selected group of enrolled job seekers to prepare for and participate in program activity.
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A group of enrolled job seekers who receive primary assistance from a specific case manager in order to participate in program activity.
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A particular community defined for the purpose of taking a census. Usually these coincide with the limits of cities, towns or other administrative areas and several tracts commonly exist within a county. In unincorporated areas of the United States these are often arbitrary, except for coinciding with political lines.
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Classification of Instructional Programs. The CIP provides a taxonomic scheme that supports the accurate tracking and reporting of fields of study and program completions activity.
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Career Information Systems. Provides comprehensive career information, resources, and services to help job seekers make successful education and career decisions.
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Job seeker eligible for and enrolled in two or more programs.
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Web application framework. These pages have the older look and feel of AJL, including flyout menus. Look for "cfm" ath the end of the URL of AJL pages to determine if the page is ColdFusion (e.g., ajla.net/ks/casetracking/jobseeker/jsm_caseload_dsp.cfm)
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Community Services Block Grant. The Community Services Block Grant (CSBG) is a federal, anti-poverty block grant which funds the operations of a state-administered network of local agencies. This CSBG network consists of more than 1,100 agencies that create, coordinate and deliver programs and services to low-income Americans in 96 percent of the nation's counties.
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Job Seeker Status Sheet
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Distributed Database Index. An index of all SSNs for which wages have been reported to WRIS participating states.
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An individual program eligibility descriptor or statistic.
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A dislocated worker must meet one of the following terms: (a) is receiving unemployment benefits due to being laid off or losing a job and is unlikely to return to a previous occupation; (b) has been laid off or received a lay-off notice from a job; (c) was self-employed but is now unemployed due to economic conditions or natural disaster; (d) is the spouse of an active duty member of the Armed Forces and has experienced a loss of employment because of relocating due to permanent change in duty station; (e) is the spouse of an active duty member of the Armed Forces and is unemployed or underemployed, and is experiencing difficulty in obtaining or upgrading employment; or (f) is a displaced homemaker.
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A displaced homemaker is generally a person who previously provided unpaid services to the family (for example: a stay-at-home mom or dad), is no longer supported by the spouse, is unemployed or underemployed, and is having trouble finding or upgrading employment.
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Dictionary of Occupational Titles. The Dictionary of Occupational Titles, the reference work published by the USES which contains brief, nontechnical definitions of U.S. job titles, distinguishing number codes, and worker trait data.
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Disabled Veterans Outreach Program. Program provides funding through State Employment Security Agencies to support dedicated staff positions to develop and provide employment and job training opportunities for disabled and other qualified veterans.
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Dislocated Worker Grants
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Equal Employment Opportunity. The U.S. Equal Employment Opportunity Commission (EEOC) enforces federal laws prohibiting workplace discrimination. The EEOC was created by the Civil Rights Act of 1964. The employment section of the Civil Rights Act of 1964, known as Title VII, prohibits discrimination based on race, color, national origin, sex, and religion, and also prohibits employers from retaliating against any employee who exercises his or her rights under Title VII.
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Economic and Employment Support. To protect children and promote adult self-sufficiency.
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Educational Functional Level. Descriptors of what a typical student functioning at a specified Adult Basic Education Level should be able to do, as defined by the National Reporting System.
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Employer Identification Number. An EIN is a nine-digit number (for example, 12-3456789) assigned to sole proprietors, corporations, limited liability companies (LLC), partnerships, estates, trusts, and other entities for tax filing and reporting purposes.
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A collection of a job seeker's demographics that determine approval for program participation.
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English Language Learner. Those who do not use English as their primary language.
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A business that has created an employer account, agreed to the Employer Use Policy, and has been verified as a viable business entity with the intent of utilizing the system to recruit potential employees. Business may be a government, non-profit, or for profit entity.
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An act of making an eligible job seeker a program participant.
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English as a Second Language
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Employment and Training Administration. The Employment and Training Administration (ETA) administers federal government job training and worker dislocation programs, federal grants to states for public employment service programs, and unemployment insurance benefits. These services are primarily provided through state and local workforce development systems.
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Employment and Training Administration (US Department of Labor) 9002. The five sections comprising the ETA 9002 reporting instructions are divided into three distinct areas: services (9002 A and B), outcomes (9002 C and D) and job openings received (9002 E). The common measures introduce new concepts for measuring performance of the labor exchange function, including the concept of participant, the concept of program exit using a “soft” exit, and the concept of exiter.
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Eligible Training Provider. The Workforce Investment Act (WIA) of 1998 requires training providers to apply to a Local Workforce Development Board (Board) for certification to receive WIA/WIOA funds.
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Experiential learning opportunities, similar to internships but markedly less rigorous, often provided by educational institutions to give students short practical experiences in their field of study. Externships are typically shorter than internships.
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Federal Contract Job Listing
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Federal Employer Data Exchange System. Federal Employment Data Exchange System (FEDES) is a pilot initiative funded by the Office of Performance and Technology, Employment and Training Administration in the U.S. Department of Labor to test whether state-specific needs can be satisfied so group efficiencies can be realized.
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Federal Employer Identification Number. See EIN.
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A comparison of specific job requirements to job seeker qualifications. Provides the job seeker with specific job order information in the form of a job description of duties and essential functions, job information, other job details, contact information, and information on how to apply for the job.
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Jobs in businesses that produce goods or provide services that benefit the environment or conserve natural resources or jobs in which workers' duties involve making their establishment's production processes more environmentally friendly or use fewer natural resources.
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A non-immigrant visa in the United States under the Immigration and Nationality Act, section 101(a)(17)(H) that allows U.S. employers to temporarily employ foreign workers in specialty occupations. For more information, visit https://www.uscis.gov/eir/visa-guide/h-1b-specialty-occupation/understanding-h-1b-requirements
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A temporary agricultural program that allows agricultural employers who anticipate a shortage of domestic workers to bring non-immigrant foreign workers to the U.S. to perform agricultural labor or services of a temporary or seasonal nature. Read more at https://www.uscis.gov/working-united-states/temporary-workers/h-2a-temporary-agricultural-workers
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Allows U.S. employers or U.S. agents who meet specific regulatory requirements to bring foreign nationals to the United States to fill temporary nonagricultural jobs. Read more at https://www.uscis.gov/working-united-states/temporary-workers/h-2b-temporary-non-agricultural-workers
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Individualized Employability Plan, or Individualized Education Program. The purpose of this guidance is to assist educators, parents, and state and local educational agencies in implementing the requirements of Part B of the Individuals with Disabilities Education Act (IDEA) regarding Individualized Education Programs (IEPs) for children with disabilities, including preschool-aged children. (This guide does not address the development of Individualized Family Service Plans (IFSP) for infants and toddlers.)
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Immigration & Naturalization Service. Included among the immigration benefits the USCIS oversees are: citizenship, lawful permanent residency, family- and employment-related immigration, employment authorization, inter-country adoptions, asylum and refugee status, replacement immigration documents, and foreign student authorization.
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Interns are often college or university students, high school students, or post-graduate adults. These positions may be paid or unpaid and are usually temporary. Generally, an internship consists of an exchange of services for experience between the intern and an organization.
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Individual Training Account
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Job Information Service. A unit or an area within a JS local office where applicants primarily, on a self-service basis or with minimum professional help, can obtain specific and general information on where and how to get a job.
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One-on-one contact between program staff and an employer or employer representative who has the authority to make staffing decisions for the purpose of discussing the job qualifications of a job seeker who has some or all of the job skills and abilities that match the employer’s staffing requirements for which there is no current job opening available.
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The hiring by a public or private employer of a registered job seeker referred by the workforce office for a job or an interview, provided that the office completed all of the following steps for placements: (1) Prepared a job order prior to referral, except in the case of a job development contact on behalf of a specific applicant; (2) made prior arrangements with the employer for the referral of an individual or individuals; (3) referred an individual who has not been specifically designated by the employer, except for referrals of agricultural job orders for a specific crew leader or worker; (4) verified from a reliable source, preferably the employer, that the individual had entered on a job; and (5) appropriately recorded the placement.
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(also Job Order) A complete description of a job opening(s) that include job details, job information, contact information and instruction on how to apply for the job are created by an employer or on behalf of an employer who has an approved employer account in the system. Also referred to as Job Order.
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The act of bringing to the attention of an employer a registered job seeker or group of registered job seekers who are available and qualified for a staff-assisted job opportunity, and the record of such a referral.
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Search conducted by or on behalf of a Job Seeker to find employer job openings that related to the unique Job Seeker characteristics and qualifications.
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An individual or company who have been determined eligible for and enrolled in a program and/or approved for services in order to receive a specified regime of prescribed services and benefits.
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Job Service. The nationwide system of public employment offices, funded through the United States Employment Service (USES) as grantee State agencies, and the various offices of the State agencies.Also referred to as Labor Exchange or Employment Services.
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Jobs for Veterans State Grants
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Limited English Proficiency. LEP.gov promotes a positive and cooperative understanding of the importance of language access to federally conducted and federally assisted programs.
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Lower Living Standard Income Level. The LLSIL Guidelines include income charts that are used by state and local workforce investment areas to determine income eligibility for the Workforce Innovation and Opportunity Act (WIOA) programs for youth and certain adult services, in addition to the Work Opportunity Tax Credit.
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Labor Market Information. The body of knowledge pertaining to the socio-economic forces influencing the employment process in specific labor market areas. These forces, which affect labor demand-supply relationships and define the content of the LMI program, include population and growth characteristics, trends in industrial and occupational structure, technological developments, shifts in consumer demands, unionization, trade disputes, retirement practices, wage levels, conditions of employment, training opportunities, job vacancies, and job search information.
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Local Veterans' Employment Representative. Program provides funding through State Employment Security Agencies to support dedicated staff positions to provide job development, placement, and support services directly to qualified veterans.
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Local Workforce Investment Board. The LWIB is responsible for implementing and overseeing a local workforce delivery system responsive to area conditions. As required by the WIA, the membership of the LWIB consists of representatives from business, education, rehabilitation services, public assistance agencies and public employment services. Members of the LWIB represent organizations, agencies, or other entities and in compliance with the WIA, at least 51% of its members are from private businesses. The membership of the LWIB represents the seventeen county area.
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Migrant Indicators of Compliance. Program description: Funds support high quality education programs for migratory children and help ensure that migratory children who move among the states are not penalized in any manner by disparities among states in curriculum, graduation requirements, or state academic content and student academic achievement standards. Funds also ensure that migratory children not only are provided with appropriate education services (including supportive services) that address their special needs but also that such children receive full and appropriate opportunities to meet the same challenging state academic content and student academic achievement standards that all children are expected to meet. Federal funds are allocated by formula to SEAs, based on each state’s per pupil expenditure for education and counts of eligible migratory children, age 3 through 21, residing within the state.
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Migrant Seasonal Farm Worker. A migrant farmworker, a migrant food processing worker, or a seasonal farmworker.
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North American Industry Classification System. NAICS is the standard used by federal statistical agencies in classifying business establishments for the purpose of collecting, analyzing, and publishing statistical data related to the U.S. business economy.
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National Association of State Workforce Agencies. The National Association of State Workforce Agencies (NASWA) is an organization of state administrators of unemployment insurance laws, employment services, training programs, employment statistics and labor market information and other programs and services provided through publicly-funded state workforce systems.
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National Emergency Grant. National Emergency Grants (NEG) are discretionary awards by the Secretary of Labor that temporarily expand service capacity at the State and local levels through time-limited funding assistance in response to significant dislocation events. Significant events are those that create a sudden need for assistance that cannot reasonably be expected to be accommodated within the ongoing operations of the formula-funded Dislocated Worker program, including the discretionary resources reserved at the State level.
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National Labor Exchange. The NLx collects and distributes job openings exclusively found on over 18,000 corporate career websites and state job banks – and is growing on a daily basis.
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Occupational Network (database). The O*NET system serves as the nation's primary source of occupational information, providing comprehensive information on key attributes and characteristics of workers and occupations. The O*NET database houses this data and O*NET OnLine provides easy access to that information.
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A public worksite offering specific program services.
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Out-of-School Youth
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Participant Individual Record Layout
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Privileges control access to different features in AJL. Privileges are assigned to roles based on that role's responsibilities. For example, you may a supervisor in one office and have the password reset code privilege, while in another office, you are a case manager and do not have the password reset privilege.
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A funded activity which contains a specific set of eligibility criteria for determining the level of job seeker participation and provides a defined set of available services. Funding sources may be public and/or private and include: LE, WIOA, SCSEP, TAA, RES, SRS, MSFW, and related activities.
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Reemployment Trade Adjustment Assistance
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Reemployment and Eligibility Assessment
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Registered Apprenticeship is a program of the United States Department of Labor that connects job seekers looking to learn new skills with employers looking for qualified workers.
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A process to determine individual eligibility for specific programs and services by providing a specific set of demographic descriptors or statistics.
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Re-Employment Services
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Reemployment and Eligibility Assessment
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Release of Information. Also referred to as the Authorization to Obtain Information Statement, allows a job seeker to select which agencies/organizations to release and/or share personal information.
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A role is the type of account you have (e.g., case manager, supervisor, provider director). Each staff user may have multiple roles based on their responsibilities and on the office(s) in which they serve.
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A role-based privilege is one that is automatically granted to you based on your role. In many cases, you must have the staff privilege to have the role-based privilege. For example, you must first have the Enrollment Note privilege to view and add notes, and based on your state's settings, you can also delete notes depending on your role (e.g., State Director).
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Senior Community Service Employment Program. The Senior Community Service Employment Program (SCSEP) is a community service and work based training program for older workers. It was authorized by Congress in Title V of the Older Americans Act of 1965 to provide subsidized, part-time, community service work based training for low-income persons age 55 or older who have poor employment prospects. Through this program, older workers have access to the SCSEP services as well as other employment assistance available through the One-Stop Career Centers of the workforce investment system.
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State Employer Identification Number. You must obtain a State Employer Identification Number if you pay wages to one or more employees; if your business is a corporation and you are an employee of the corporation (recommended so you can obtain all the tax free and deductible corporate fringe benefits); or if you are a sole owner and the sole employee of your business. Getting an SEIN is not required as long as you report the financial results of your business on Form 1040, Schedule C. The IRS and the Social Security use your social security number to track self-employment tax.
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A process initiated by an individual to provide a specific set of demographic descriptors or statistics to determine their eligibility for the Labor Exchange program.
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An account initiated by the job seeker or employer, independent from any American Job Center staff assistance.
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Servicelink is a web-based One-Stop management application that allows case managers to track and report information required under WIA (Adult, Youth, Dislocated Worker, Rapid Response, Rapid Response Additional Assistance, Statewide 15% Activities, and National Emergency Grant) , NAFTA-TAA, Labor Exchange, Re-Employment Services, Senior Community Services Employment Program (SCSEP) and other related programs.
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A program staff view of critical job seeker contact and/or demographic information at the time of a program enrollment.
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Standard Occupational Classification. The 2000 Standard Occupational Classification (SOC) system is used by Federal statistical agencies to classify workers into occupational categories for the purpose of collecting, calculating, or disseminating data. All workers are classified into one of over 820 occupations according to their occupational definition. To facilitate classification, occupations are combined to form 23 major groups, 96 minor groups, and 449 broad occupations. Each broad occupation includes detailed occupation(s) requiring similar job duties, skills, education, or experience.
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Social and Rehabilitation Services. State Organization to protect children and promote adult self-sufficiency.
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Social Security Disability Insurance. The Social Security and Supplemental Security Income disability programs are the largest of several Federal programs that provide assistance to people with disabilities.
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Supplemental Security Income. SSI makes monthly payments to people who have low income and few resources and are: Age 65 or older; Blind; or Disabled. If you are applying for SSI, you also should ask for What You Need To Know When You Get Supplemental Security Income (SSI) (Publication No. 05-11011).Disabled or blind children also can receive SSI. You can get more information in Benefits For Children With Disabilities (Publication No. 05-10026). The basic SSI amount is the same nationwide. However, many states add money to the basic benefit.
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Social Security Number
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A job seeker or employer account that is receiving direct assistance from American Job Center staff.
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A job posting that has either a case manager assigned or staff assistance requested.
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State Unemployment Insurance Agency. The state agency that holds wage data.
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Trade Adjustment Act. The TAA Reform Act: Repeals NAFTA-TAA, consolidating that program into TAA (Workers certified for NAFTA-TAA under petitions received before November 4, 2002; however, will continue to receive NAFTA-TAA services for as long as their eligibility lasts.) Expands eligibility to more worker groups, increases existing benefits available and provides tax credits for health insurance coverage assistance; Increases timeliness for benefit receipt, training and rapid response assistance; Legislates specific waiver provisions; Establishes other TAA programs.
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Indicate employers and jobs associated with a specific event (e.g., job fair), initiative, or partnership.
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Temporary Assistance for Needy Families. Temporary Assistance for Needy Families (TANF, often pronounced "TAN-if") is the United States of America's federal assistance program, commonly known as “welfare”. It began on July 1, 1997, and succeeded the Aid to Families with Dependent Children program, providing cash assistance to indigent American families with dependent children through the United States Department of Health and Human Services. Before 1996, eligibility was determined simply by entitlement. Now, states are given grants to run their own programs. TANF was created by the Personal Responsibility and Work Opportunity Act instituted under President Bill Clinton in 1996. There is a maximum of 60 months of benefits within one's lifetime (some states instituted shorter periods) and there is a component requiring job seekers to attempt to find employment. Unmarried minor parents have to live with a responsible adult or guardian. Paternity of children must be established in order to receive benefits. These requirements have led to massive drops in the number of people receiving cash benefits, but there has been no apparent reduction in the national poverty rate, or increase in the poverty rate, for that matter. The act aims to get people off the temporary assistance, primarily by getting them into jobs.
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Transition Assistance Program. TAP helps service members make the initial transition from military service to the civilian workplace with less difficulty and at less overall cost to the government.
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Training and Employment Guidance Letter
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Trade Readjustment Allowances. Trade Readjustment Allowances are income support to persons who have exhausted Unemployment Compensation and whose jobs were affected by foreign imports.
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Unemployment Insurance. In addition to helping workers and their families, the Unemployment Insurance programs play a key role in helping businesses, communities, and the nation's economy. It was created in 1935 in response to the Great Depression, when millions of people lost jobs.
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United States Citizenship and Immigration Services
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United States Department of Labor. The mission of the USDOL is to foster, promote, and develop the welfare of the wage earners, job seekers, and retirees of the United States; improve working conditions; advance opportunities for profitable employment; and assure work-related benefits and rights.
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United States Employment Service. The component of the Employment and Training Administration of DOL which was established under the Wagner-Peyser Act of 1933 to promote and develop a national system of public job service offices.
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Veterans Employment and Training Services. The mission statement for VETS is to provide veterans and transitioning service members with the resources and services to succeed in the 21st century workforce by maximizing their employment opportunities, protecting their employment rights and meeting labor-market demands with qualified veterans today.
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The VETS-200 and the ETA 9002 B & D reports are produced by LMEA with data found in the SKIES automated system using the reportable activity identified in the LVER and DVOP Programs. These reports reflect the numbers of veterans who receive services from ESD. Such as Veterans who have received Campaign Badges, who are transitioning, female, special disabled, newly separated and disabled veterans. The report also reflects what kinds of services were provided.
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Vocational Rehabilitation and Employment
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The Wagner-Peyser Act of 1933 established a nationwide system of public employment offices known as the Employment Service. The Act was amended in 1998 to make the Employment Service part of the One-Stop services delivery system.
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Worker Adjustment and Retraining Notification Act. Ensures advance notice in cases of qualified plant closings and mass layoffs and provides workers and employers with an overview of their rights and responsibilities under the provisions of the WARN Act.
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Weekly Benefit Amount. This is the amount of benefits you will be paid for any week in your benefit year.
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Workforce Investment Act. In 1998, Congress passed the Workforce Investment Act (WIA), replacing the Job Training Partnership Act (JTPA) as the largest single source of federal funding for workforce development activities. WIA was to create a universal access system of one-stop career centers, which would provide access to training and employment services for a range of workers, including low-income adults, low-income youth, and dislocated workers.
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Workforce Investment Act Standardized Record Data. Annual report of participant and exiter demograhic, participation, exit and outcome information
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Workforce Investment Board. Directs funding to workforce development programs and oversees local American Job Centers.
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Work Incentive Program. The employment and training program under part C of title IV of the Social Security Act, administered by a State agency (such as the State employment service) or another public or nonprofit private agency.
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Workforce Innovation and Opportunity Act
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Workforce Investment Streamlined Reporting. WISPR (Workforce Investment Streamlined Performance Reporting) is a single comprehensive reporting system, replacing the current reporting requirements of 7 ETA programs. It is scheduled to replace the current reports beginning PY 2009 – July 1, 2009. It reports on the Workforce system not just programs within the system.
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Work Opportunity Tax Credit
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Worker Profiling and Reemployment Services. Implementation of the WPRS system is a prominent first step in building a nation-wide reemployment system. State unemployment insurance, labor exchange, and training partners are implementing WPRS systems in all states. Amendments to the Social Security Act contained in P.L. 103-152 require that UI claimants who are identified through profiling methods as likely to exhaust benefits and who are in need of reemployment services to transition to new employment participate in reemployment services, such as job search assistance.
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Wage Record Interchange System. The Wage Record Interchange System (WRIS) is a clearinghouse for state wage data that allows states to track the wage records of individuals who have participated in state workforce investment programs, then subsequently left the state, for performance reporting purposes. By participating in WRIS, states have a more robust picture of the effectiveness of their workforce investment programs, and are able to report more comprehensive outcomes against their performance measures.
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