Creating a Job Posting
Posting your job postings on America's JobLink (AJL) is essential for attracting potential job seekers. You can build a job posting from scratch using the AJL online job posting builder, and you can upload a job description you have already created in Microsoft Word, Microsoft WordPad, LibreOffice Writer, or any program that allows you to save files as .doc or .docx. You can post as many job postings as you like. AJL also gives you control over which information to display to potential job seekers on your job posting, such as the wages and your company contact information.
Quick Start Guide
Click to view full-screen video in new window: Creating a Job Posting QSG
Add New Job Posting
To post a new job opening, log into AJL. On the left side of your account menu, click My Job Postings. If you have any active job postings, they will display here.
To create a new job posting, click Post A New Job. The online job posting builder is split into the following six steps:
- On the Post a Job page, answer all of the required questions (questions marked with an asterisk [*] must be filled out). Some information is optional; however, the more information you provide, the more attractive your job will be to job seekers. It will also help AJL provide you with better automatic resume matches.
- Step 1: Post a Job fields and descriptions
Step 1: Post a Job Field Description What is the job title? (Text to Drop-Down) Begin typing the title of the job available; the type-ahead feature will provide a drop-down as you type to help you refine your job title. A more specific job title will result in better resume matches. You may select a suggestion from the drop-down list or continue typing. What date do you want this job made public? (Text/Calendar) This field is pre-filled with the current date. Type the date you want to make the job public, following the date format: yyyy-mm-dd. What is the expiration date of this job? (Text/Calendar) This field is pre-filled with a default number defined by your state. If you want a different date, type the new date to close the job posting, following the same date format, yyyy-mm-dd. Expired job orders move to your inactive jobs list and are not visible to job seekers. How many positions are available? (Digits) Type a numerical value of how many positions you have available for this job. [Optional] How many years of experience are required for this job? (Digits/Arrows) Type in a numerical value or use the arrows to specify the number of years and/or months of necessary experience for the position. Leave blank if no experience is required. What education level is required for this position? (Drop-Down) Select the required education level. If Some High School or less or High School Diploma or Equivalent is selected, you must select the minimum Educational Functioning Level (EFL) required for the position. For more information about these levels, click on the EFL Descriptions document link beneath the list of descriptors. [Optional] Is this position an Internship/Externship? (Drop-Down) Select Yes if the position qualifies as an on-the-job training program for high school, college, or a professional organization. [Optional] Shifts: (Drop-Down) Select the shift for the position; hold down the Ctrl key to select multiple options. [Optional] Are there other shift schedules for this job? (Text) If shift schedules are available other than day, evening, and night, describe them here. Use the text box to clarify specific hours of shifts or potential shift changes or options. To check your spelling, click Check spelling. Is this job part time or full time? (Drop-Down) Select if the job is full time, part time, or both, or refer the job seeker to details by selecting “See Job Description.” Is this job temporary or permanent? (Drop-Down) Select if the job is temporary, permanent, or both, or refer the job seeker to details by selecting “See Job Description.” [Optional] Average hours per week: (Text) Type an exact numerical value of how many hours will be offered per week; a range will not be accepted. [Optional] Is overtime available? (Drop-Down) Select No Overtime, Overtime Available, or Overtime Mandatory. [Optional] Is this job an Affirmative Action job? (Drop-Down) Select Yes if you will favor applicants of a disadvantaged group over other applicants. [Optional] Is this a green job? (Drop-Down) Select Yes if the job is in an industry such as energy efficiency and renewable energy, or in occupations related to renewable energy infrastructure, energy-efficient home retrofitting, biofuel development, and advanced drive train or vehicle development and manufacturing. Is this job supporting an H-1B, H-2A, or H-2B recruitment activity? (Drop-Down) Select Yes if the job seeks to hire nonimmigrant aliens as workers in specialty occupations or as fashion models of distinguished merit and ability. [Optional] Is there a formal program for training new employees? (Drop-Down) Select Yes if you offer and expect new employees to attend paid training before work begins. [Optional] Is your company a Registered Apprenticeship sponsor? (Drop-Down) A Registered Apprenticeship program is one that was approved and registered by your independent State Apprenticeship Agencies in conjunction with the USDOL's Office of Apprenticeship.
- Please enter your Apprenticeship Registration Number: If you entered Yes, enter your registration number here.
[Optional] Is travel required for the job? (Drop-Down) Select Yes if you anticipate that the position will entail traveling. Is driving an essential function of this job? (Drop-Down) If driving is a necessary part of work responsibilities, select Yes. After you select Yes or No, click the Go to Next Step: Job Description button.
- If you selected Yes, the Driver's License page displays, asking Does this job have driver’s license requirements?
- AJL has parameters for job seekers to search for jobs by Commercial Driver’s License. If the job requires a CDL, entering the details here will result in better matches with qualified candidates.
- Commercial Class A: Any combination of vehicles over 26,001 pounds, provided the vehicle being towed is over 10,000 pounds (tractor trailers)
- Commercial Class B: Any single vehicle over 26,001 pounds, towing a vehicle under 10,000 pounds (auto transport, furniture delivery, local truck driver, bus driver)
- Commercial Class C: Any vehicle or combination of vehicles that doesn’t meet Class A or B, but either transports 16+ passengers or is placarded for hazardous materials
- Non-Commercial: Standard, state-issued driver’s license
- If you select Commercial Class A, B, or C, you may also select any driver’s license endorsements that are required and any restrictions that will prevent an applicant from being considered.
- When you are finished, click Go to Next Step: Job Description.
- Clicking Go to Next Step: Build Job Description saves your work so far. After clicking this button, if you exit before completing the job posting, it will appear in your On Hold Job Posting list. If you exit before clicking this button, you will lose the information you have entered and will need to begin the job posting again.
- If the job title for this posting matches more than one occupation, a list will display on the Select Occupation page. This list is based on the O*NET occupational code that best matches the job you are posting. Selecting the correct occupation ensures more accurate resume matching.
- To complete the Select Occupation page, read the occupation(s) and associated description(s):
- If one of the occupations matches the job you are posting, select it and click Next Step.
- If none of the occupations match the job you want are posting, you have the option to search again. Remember, selecting a job title from the list of generated O*NET positions will be most helpful for generating applications.
- The Job Description page includes wage information, job description, and any special credentials required.
- Step 2: Job Description fields and descriptions
Step 2: Job Description Field Description Wage Information If you click on “Market wage information for this occupation,” in a new window, the Career OneStop page will open with a state-specific yearly wage chart for the job position you are posting. You may specify by ZIP code, if you prefer. The chart displays the low, median, and high wages of the state (or ZIP code) compared to the United States. Below the wage information is a brief description of the occupation. Do you want to display wage information in this job posting? (Drop-Down) Select Yes if you want the wage information to be available to job seekers. How are wages paid for this position? (Drop-Down) Select Annual, Hourly, or Other. If you select Annual or Salary, you must provide a minimum and maximum starting wage or salary. If you select Other, you do not have to specify a minimum/maximum staring wage or salary, but you must provide an explanation in the “Salary other explanation” box. Minimum starting wage or salary (Digits) Type the numerical value, without commas or symbols. Maximum starting wage or salary (Digits) If the starting wage will increase according to experience or education, enter the highest starting wage you will pay for this position. [Optional] Salary other explanation: (Text) If tips or other forms of compensation are available, please indicate here. What is the job description (Text) Type a high-level overview of the responsibilities for this position. You can format with bold, italic, and bulleted or numbered lists. To check your spelling, click the Check spelling link.
- Select a Job Description to Upload: (Button) If you have a Word doc of a pre-written job description, you may upload it here. Only Word, WordPad, or LibreOffice Writer files are accepted. It cannot be a PDF. Uploading a description will overwrite any text you have typed in the Job Description text box.
Find Credentials (Link) To specify required credentials or licensures, click on the link to “Credentials or licenses related to this job posting,” which will open a Career OneStop page in a new window. Potentially relevant certificates or licenses will be listed in the state in which your company is located. Clicking on a license link will lead to a description of the license and the contact information of the licensing agency. Are specific credentials required for this job? If so, please list them here. (Text) You can use the information from the Career OneStop page or list credentials based on your own requirements in this text box and can then check spelling.
- Click Go to Next Step: Talents.
After you have specified wage information and necessary credentials, the Preferred Talents page displays. On it, O*NET populates a list of talents associated with the occupation. Select all of the preferred talents an individual needs to perform the job. As many of the talent fields as you require can be checked. There may be more than one page of talents. When performing resume searches, you and AJC staff can compare the talents you select to the talents possessed by job seekers.
To continue to the next page of talents, click Next. When you are finished selecting talents, click Go to Next Step – Essential Talents at the bottom of the screen. The Essential Talents page displays.
If you selected any talents, they display on the Essential Talents page. Review the list of talents you selected and check the talents you want to display on the job posting. You may check as many or as few as you as you want. Click Go to Next Step – Preferred Tools and Technology when you are finished.
Tools and Technologies
After choosing appropriate talents for the job, O*NET populates a list of Preferred Tools and Technologies associated with the occupation you have chosen. As many of the fields as you require can be checked. There may be more than one page available. After you have selected all necessary tools and technologies for the position, click Go to Next Step – Essential Tools and Technology. The Essential Tools and Technologies page displays.
If you selected any tools and technologies, they will display on the Essential Tools and Technology page. Review the list of tools and technologies you selected and check those you want to display on the job posting. You may check as many or as few as you as you want. Tools and technologies will be added to a combined job skills list to help AJC staff identify employer needs. Click Go to Next Step – Preferred Work Activities when you are finished.
After choosing tools and technologies for the job, O*NET provides a list of Preferred Work Activities associated with the occupation you have chosen. Select all of the preferred work activities an individual needs experience in for this job. You can check as many of the fields as you require. There may be more than one page of activities available. When you are finished, click Go to Next Step – Essential Work Activities.
If you selected any work activities, they will display on the Essential Work Activities page. Review the list of activities you selected and check those you want to display on the job posting. The work activities you identify as essential will be added to a combined job skills list to help AJC staff identify employer needs. Click Go to Next Step – Job Location when you are finished.
The Job Location page displays location information pre-filled from your employer account. If the location information is different for this specific job order, you may edit it here. This will not change the information associated with your employer account or with other job orders. The Company Description is pre-filled with the information provided during account creation. You can edit it if necessary. When you are finished, click Go to Next Step – Posting Preferences.
To add an address, click Add an Address or Manage My Address Book. The Address Book contains all of the addresses and other contact information entered during account creation and for any other job postings in the system for this employer. To add an address or other information, click the appropriate button. Type a unique label. Provide, at a minimum, the rest of the required information. Click the “Create …” button. You can edit, delete, and add as many addresses (for example, for satellite offices), phone numbers, fax numbers, email addresses, and web addresses as desired. When you are finished making changes to your address book, click I Have No More to Add.
On the Posting Preferences page, indicate how you want to be contacted by or about potential job candidates.
- How do you want this job to display? (Radio buttons) Select the posting preference from the following options:
- Public: Job seekers can see all job information, including all company contact information.
- Limited: Job seekers can see all job information except company contact information and can respond to the job order through a confidential link provided to them.
- A contact email address is required if you select Limited.
- Private: Job seekers cannot see the job order; however, it is available to AJL staff.
- Would you like to receive resume matches by email? (Drop-Down) Select Yes if you would like to receive resume matches via the email you have provided on your employer account.
- Note to yourself: (Text box) Make any notations about the position or posting timeline; these notes are not visible to the job seekers.
- Index this on US.jobs by Direct Employer? (Drop-Down) Select Yes if you would like the job posting to appear on us.jobs.
- Do you need staff assistance with this job order? (Drop-Down) If you select Yes, staff from the local AJC will assist in recruiting for this position and may contact you for more information about the position. This also means your job order will go through an approval process before becoming available in public searches.
When you are finished, click Go to Next Step - Additional Information.
The Additional Information page displays options for job benefits and Career Readiness certification. While the Benefits section is optional, to attract job candidates, we recommend that you include benefits information to your job postings.
- Job Benefits: (Check Boxes) Check any benefits that are included for this position.
- Miscellaneous Benefits: (Text) If you have benefits not included in the list above, describe them here. If benefits are not included with this position, continue to the next question.
- Career Readiness Certificate: (Drop-Down) The CRC verifies work skills in nine skill areas using the nationally recognized WorkKeys® assessment system from America's College Testing (ACT©). The system certifies candidates at four levels: Platinum, Gold, Silver, and Bronze. For more information, click the “What is this?” link.
- Certified Job Profile: (Drop-Down) If you want only candidates who have earned specific scores on specific assessments to be referred to you, this job must be profiled by ACT to determine which skills are required, and at which levels. To certify that you have an ACT Job Profile in place select Yes for “My company has a certified ACT Job Profile in place.” You may then select the specific skills and skill levels using the drop-downs.
Click Go to Next Step - Contact Preferences.
Confirm the contact information, which is populated from your employer account. If the contact information is different for this specific job order, edit it here. This will not change the information associated with your employer account or with other job orders. Contact information displays to job seekers based on the disclosure type and method of contact selected. If the disclosure type is Limited, no contact information displays. If the disclosure type is Public and the contact method is telephone, the telephone number displays.
- Application Link: If you have a link to an online application from your organization, copy that URL here.
- Company Link: The website of your company.
- Applicant Reply Method: Check the ways in which applicants should make contact to apply for the position. Only the options you select will display on the job posting. If you select American Job Center, the contact information of the AJC to which your ZIP code is assigned will display.
- Application Description: Describe any additional materials or information you would like the applicant to provide, such as a cover letter or references.
On the Review and Post page you should carefully review all of the information you provided and the preferences you selected for accuracy and completeness. If you would like to edit information or add additional information, click Edit at the top right of the section you would like to edit. You can navigate to edit specific sections quickly by clicking on the section in the left-hand menu.
In the Job Order view section, you have the opportunity to view how the job posting will be displayed by clicking View:
- Search Results Display is a preview of how your job posting will display to job seekers when they conduct a job search.
- Short Display is a preview of how your job order will display to public who have not logged in to AJL.
- Full Display is a preview of what will display to job seekers when they click on the job title to view the job details.
When you are satisfied with your job order, click Activate This Job Posting.
After clicking Activate this Job Posting, a thank you message displays confirming that your job posting is now complete and will be posted on its posting date based on its disclosure level (Public, Limited, or Private). The text of the thank you message depends on whether you requested staff assistance, whether the posting date is the current date or in the future, and whether your employer account is approved or pending approval. The contact email address in the job posting will receive a verification email on the posting date. The verification email includes the job title, job posting number, date posted, closing date, and state-designated contact email address for feedback or questions.
If you did not request staff assistance with this job posting, it displays immediately in your Active Job Postings list. To view your Active Job Postings list, in your account menu, click My Job Postings.
Create Similar Post
- Create Similar Post allows a job posting to be duplicated and can be used to quickly generate new job postings from existing job orders. From the My Job Postings page, identify the job status of the posting you desire to duplicate. Active, pending completion, on hold, referred, and closed jobs can be duplicated.
- From the desired job posting, click View Options. Click Create Similar Post.
- The Review and Post Job Order page displays.
- Review the content of the job posting. Click the Edit link at the top of any section to make changes, or in the left-hand menu, click the area of the posting that needs to be updated.
- Note that the publishing date is set to the current day, with the expiration date set to 30 days in the future. Edit if necessary.
- When you are satisfied that the details of the job posting are correct, click Activate to make the job posting active on its publishing date, or click Make Pending Staff to send to AJL staff who will review and approve the posting.